Administrative Assistant – International Transport Company

Location: Zeewolde, Netherlands and Vilnius, Lithuania or hybrid/remote

About the Position

Davero Logistics is a growing international transport company providing road freight services across Europe.

We are looking for a responsible, organized, and proactive Administrative Specialist to join our team and support our daily operations.

This is a varied, hands-on position involving driver recruitment, HR administration, document management, and general office coordination.

We are looking for someone who enjoys communicating with people, solving problems, and taking responsibility for their work.

Previous experience in logistics is not required — we will provide training and support.

Work Location & Schedule

This position offers a unique opportunity to work in both Lithuania and the Netherlands on a rotating schedule:

• 2 months in the Netherlands – working from our office in Zeewolde.
  
• 2 months in Lithuania – working remotely from home or from our office in Vilnius.
  

The company provides accommodation in the Netherlands, covers flights between Lithuania and the Netherlands, and partially compensates meal expenses during your stay abroad.

Your employment contract will be with Davero Logistics UAB in Lithuania.

Your Main Responsibilities

Driver Recruitment & Communication

• Create and publish driver recruitment advertisements on Facebook, Instagram, TikTok, and other platforms.
  
• Communicate with candidates by phone and explain employment conditions.
  
• Support the recruitment and onboarding process.
  

HR Administration & Driver Coordination

• Prepare employment contracts and maintain employee documentation.
  
• Coordinate driver vacation schedules, arrivals, departures, and availability.
  
• Monitor the validity of driving licences, Code 95 certificates, and other required documents.
  
• Review tachograph violation reports and coordinate the collection of signed documents.
  

Documentation & Reporting

• Assist with documentation related to accidents, vehicle damage, and insurance claims.
  
• Maintain fuel purchase records in Excel and prepare information for VAT and excise duty refunds through Fastvat.
  
• Prepare transport activity reports and provide information required for invoicing.
  
• Collect, organize, and archive CMR documents.
  
• Monitor company mobile phone numbers and communication expenses.
  

General Office Administration

• Organize weekly team meetings and coordinate online participation.
  
• Arrange flights, business trips, and travel-related bookings.
  
• Manage correspondence and support daily office operations.
  
• Assist management with administrative and organizational tasks.
  

What We Expect From You

• Good command of Russian and English (both required).
  
• Confident computer skills, especially Microsoft Excel and email.
  
• Familiarity with social media platforms.
  
• Good communication and organizational skills.
  
• Responsibility, accuracy, and attention to detail.
  
• Ability to work independently and manage daily priorities.
  
• Willingness to regularly work in the Netherlands.
  
• Positive attitude, motivation, and willingness to learn.
  

Previous administrative or logistics experience is an advantage, but not essential.

We value practical thinking, reliability, and a willingness to get things done.

What We Offer

• €1,300–€1,600 net monthly salary, with the possibility of an increase based on performance.
  
• Official employment in Lithuania.
  
• International work experience in Lithuania and the Netherlands.
  
• A clear rotation schedule: 2 months abroad / 2 months in Lithuania.
  
• Free accommodation in the Netherlands.
  
• Company-paid flights between Lithuania and the Netherlands.
  
• Partial meal expense compensation while working in the Netherlands.
  
• Opportunity to work remotely while in Lithuania.
  
• Training and support from experienced colleagues.
  
• A friendly, supportive, and straightforward working environment.
  
• Opportunities for professional development and career growth.
  
• Stable employment in a growing international transport company.
  

Why people join Davero Logistics?

Because we’re not a regular corporate company.

We keep things simple, get the job done, and enjoy what we do. Our team works hard, supports each other, and avoids office politics and unnecessary rules. We value hands-on experience, common sense, and a positive attitude. If you like taking responsibility, solving problems, and being part of a team that has your back, you'll fit right in.

We believe in honest work, mutual respect, and creating an environment where people can succeed by being themselves. If you're motivated, willing to learn, and ready to take ownership of your work, you'll find a workplace where your efforts are noticed, appreciated, and rewarded. We offer fair pay, real opportunities for growth, and the chance to build your future with a company that's moving forward - without all the corporate drama.

At Davero Logistics, you’ll work in an international environment, communicate with European clients, and regularly travel to the Netherlands, gaining valuable international experience while building your career in logistics. As our company continues to grow, we invest in our people and create real opportunities for professional development and advancement.

BECOME ONE OF US. BE PART OF OUR GROWTH JOURNEY. 🤩

📩 Interested?

Send us your CV and let’s discuss your future with Davero Logistics.

Shortlisted candidates will be contacted for an interview.

1300-1600 €/mėn. į rankas