Executive Assistant & Office administrator
1600-2000 €/mon.
gross
Дані калькулятора CVbankas.lt.
Full-time
Kaunas
- Biomapas, UAB
About the Role
Join our global team as an Executive Assistant & Office administrator in Kaunas.
The Executive Assistant & Office Administrator primarily supports the CEO while organizing and coordinating office administration, procedures, and front-office management to ensure efficient operations, effective communication, and a safe workplace.
Position is office-based in Kaunas city center.
The Executive Assistant & Office Administrator primarily supports the CEO while organizing and coordinating office administration, procedures, and front-office management to ensure efficient operations, effective communication, and a safe workplace.
Position is office-based in Kaunas city center.
Key Responsibilities:
- Assist the CEO daily with meeting coordination, calendar management, travel bookings, expense reporting, and internal and external liaison
- Ensure an effective document management system (registration, distribution, archiving), including administration of the e-signature system (eSygnature)
- Handle all incoming and outgoing correspondence (mail, packages, couriers)
- Greet visitors and manage the company’s general email inbox and phone line
- Assist management with internal communication and coordination activities
- Provide administrative support to colleagues and executives as needed
- Maintain department documents and ensure timely transfer to the archive
- Manage office supplies and facility-related orders, and coordinate their distribution to departments
- Maintain the front desk, meeting rooms, conference areas, and other shared office spaces
- Arrange business travel, including bookings for transportation, accommodation, and related logistics
- Support the organization of internal office events and team gatherings
- Act as a liaison with external service providers (e.g., cleaning, maintenance, courier services)
Requirements:
- University degree – considered an advantage
- At least 2 years of relevant work experience as an Office Administrator
- Experience as an Executive Assistant is an advantage
- Fluent Business English and Lithuanian (written and spoken)
- Strong document preparation and management skills
- Knowledge of document preparation and archiving regulations/legislation
- Excellent knowledge of MS Office applications
- Proactivity, sense of ownership, and strong organizational skills
Benefits of being a part of our team:
- International team and environment
- Bonus based on annual performance
- Professional growth and career opportunities
- Personal accident and business trip insurance
- Additional health insurance
- Influenza vaccines
- Rewarding referral policy
- Monthly lunch and fruit days
- Team building, global meetings, B active events and other CSR activities
- Modern and new Sustainable office in city center with free parking
Salary
1600-2000
€/mon.
gross
Salary depends on candidates experience and skills
Salary depends on candidates experience and skills
Work place
Biomapas, UAB
Biomapas is a functional and full outsourcing solution provider to the global life science industry. As a trusted partner for biopharmaceutical and medical device companies, we have one-stop-shop clinical research capabilities in high recruiting countries, delivering regulatory, pharmacovigilance and medical information excellence across Europe, CIS, EAEU, MENA, LATAM regions and the US throughout the entire product lifecycle. We ensure clients satisfaction by rapid, efficient and cost-effective working practices.
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Biomapas, UAB information
3898 €
Avg. salary gross
(80% higher than LT average)
66
Number of employees
20-30 mln. €
Revenue 2023 y.
Distribution of employees by salary (before taxes):
25% earn up to
2355 €
25% earn
2355-3409 €
25% earn
3409-5017 €
25% earn more than
5017 €